EFFICIENCY, PRODUCTIVITY AND A PLEASANT WORK ENVIRONMENT WITH OFFICE PODS

DISTRACTED BY NOISE, BROKEN CONCENTRATION, FEELING UNSETTLED – SOUND FAMILIAR?

An urgent writing task in the works and the clock is ticking.

It’s impossible to concentrate. Chatting colleagues and people walking by in your peripheral vision constantly break your train of thought.

While waiting to regain your focus, almost without noticing you start browsing news sites and social media while at the same time listening to your colleague next door hold a remote meeting by phone.

You’re getting ruffled and drawing a blank. Not even headphones and relaxing music can calm you down when the commotion is already in your head.

DEDICATED PODS FOR QUIET FOCUS OR CHATS BRING TRANQUILLITY TO THE WORKPLACE AND IMPROVE WORK EFFICIENCY

When the office environment offers a framework for working efficiently, the body avoids a stress reaction and it is easier to stay focussed. Quick-to-install Module pods are an easy and cost-effective solution for improving working conditions.

Where in the work environment a pod is placed is very important. The optimal situation is to have a sufficient number of pods proportionate to needs and to place them close to work stations. When Module pods can be accessed quickly and conveniently, using them is easy and natural, and efficient use will be made of them.

When suitable environments are available for quiet work that requires concentration and similarly for phone calls and remote meetings that involve sometimes loud voices, the level of tranquillity in the entire work environment improves.

SELECT A MODULE POD BASED ON THE USERS’ NEEDS

When the work environment offers a suitable workspace for specific tasks, people work smoothly, efficiently and with a high level of motivation.

The surrounding environment must support the performance of independent work by offering peace and quiet. Spaces that are intended for collaborative work, however, encourage dialogue, brainstorming and innovation – that is what they are designed for. In an open workspace where employees both work individually and communicate with their co-workers and possibly hold remote meetings, the conditions are seldom ideal for work that requires intense focus.

Module pods are a quick and easy way to boost quiet focus at work. A pod should be selected based on the needs of its users. Such needs may be, for example, taking phone calls in a pod intended for them, a tranquil setting for efficient solo work, or a small meeting room for brief meetings.

In all these cases, a Module pod offers not only a framework for working efficiently, holding phone calls and leisurely meetings or remote meetings, but also enables enhanced peace and quiet in the areas surrounding the office pod.

An office pod that is situated optimally in the work environment lends itself to a range of uses. A phone booth, quiet workspace or chat room brings peace and quiet to the common work area, as tasks that may potentially disturb other employees are directed to spaces designated for them.

SOLO

For individual work: e.g. a phone booth or space to hold remote meetings.

DUO

For individual work or work in pairs: e.g. a quiet workspace, chat room or space to hold remote meetings.

TEAM

For 1–4 persons: e.g. a quiet work room, a meeting room, space for several participants in remote meetings or as a lounge area.

AN OPTIMALLY SITUATED OFFICE POD INCREASES WORK MOTIVATION, EFFICIENCY AND PRODUCTIVITY

An office pod that successfully serves employees’ acute workspace needs must be situated to allow the easiest and smoothest access to it from the employees’ own work stations. Ideally, when an employee’s phone rings, he or she can see at a glance whether the nearby phone booth is free and, if it is, quickly enter the booth to take the call without disturbing anyone in the surrounding work areas.

Having a sufficient number of ideally situated pods can also help reduce unnecessary movement around the premises. A lot of walking to and fro and hustle and bustle in the hallways and near work stations creates an unsettled atmosphere. When spaces earmarked for remote meetings and phone calls can be easily reached from an employee’s work station, the need to run around the office looking for somewhere to take the call is reduced, and time is used more efficiently.

Remote meetings save several hours of productive work time every week, as they eliminate the need to travel out of the office to see a customer. The time freed up from commuting can then be used to hold several more meetings – but the condition for a successful remote meeting is that there are spaces available for them in the work environment.

FLEXIBLE WORKING LIFE – FLEXIBLE WORKSPACES

An open-plan office does not have to be a noisy hall where employees sit elbow to elbow with headphones on. Large and even smaller work environments can most often be split up into different zones, each with their own purpose. Office pods play a central role in successfully creating this type of multi-space work environment.

Potential zones are, for instance, a quiet work zone, a group work area and an open workspace.

For example, in an area intended for quiet solo work, a phone booth makes a good workspace: when the phone rings (or rather vibrates, since it is a quiet area), the employee can enter the booth and take the call there. In a group work area or open workspace, an office pod can serve, for example, as a chat room, where quick meetings or remote meetings can be held in peace and without disturbing other workers.

In an open workspace or small office, Module pods can serve as a tranquil oasis that enables focussed solo work. On the other hand, peace and quiet can be retained in a common work zone if it can be agreed that chats, phone calls and other disruptive and noisy tasks are handled inside the pods.

A soundproofed, pleasantly lit and efficiently ventilated office pod can be flexibly used for a wide range of purposes – especially if it can be freely furnished according to its intended use.

SUPPORT CONCENTRATION AND COLLABORATION WITH MODULE PODS

Studies show that it takes an average of 15 to 20 minutes for employees to regain their focus after being interrupted. Constant interruptions during the workday mean several hours of efficient work time are wasted trying to regain focus.

Concentration cannot be improved by force, but instead by bringing tranquillity to the work environment, thus giving employees the framework they need to succeed in their work.

Equipping the work environment with a sufficient number of soundproof pods and placing them easily within reach brings peace and tranquillity to the entire workplace – both in and outside of the office pods.

Download the free guide: Creating a good work environment – Office pod placement guide

Download the free guide: Creating a good work environment – Office pod placement guide

The work environment is not a once-and-for-all project: workspace needs change, and the office must adapt to the employees’ wishes.
With Module pods, even quick changes can be made easily and economically, and it is easy to continuously enhance the office environment.

We have compiled a guide containing the information you need to select and place your pod. Download the guide!